Wisconsin
Medical Records Custodian & Retention Laws
Are you planning to close your medical practice or retire?
Morgan Records Management (MRM) is the top choice for managing medical records in the US, and we’re here to help! Our team will guide you through every step of the process to ensure a smooth transition.
Morgan Records Management:
Has over 25 years of experience with Providers in ALL 50 States!
Handles 3,000-4,000 Patient Record Requests a month
Manages over 1,500 Physician Practices Nationwide
Assists in Notifying Patients of the Practice Closing - Via Email and Closing Practice Letters
Offers Secure Physical and or Digital Storage of Records
Is Fully HIPAA Compliant
Is Responsible for over 15 million Patient Records
Assumes Custody of Physician’s Website and Handles all Patient Communications
Contact us today by phone (833) 888-0247 or fill out our request form and we will be happy to assist you!
Wisconsin Medical Record Retention Law:
https://docs.legis.wisconsin.gov
- * Medical records shall be retained for at least 7 years after treatment has been completed
- * Medical records of minors, shall be retained until the person becomes 19 years of age or until 7 years after treatment has been completed, whichever is longer.
- * Any record undergoing federal or state audit shall be maintained until completion of the audit.
- * Records relating to legal actions shall be maintained until completion of the legal action.
- * Records relating to billing or collections shall be maintained for periods of time specified in s. DHS
Cost
https://docs.legis.wisconsin.gov
Paper Copies:
$1 per page for the first 25 pages.
$0.75 per page for pages 26 to 50.
$0.50 per page for pages 51 to 100.
$0.30 per page for pages 101 and above.
Microfiche/Microfilm Copies: $1.50 per page.
X-ray Prints: $10 per image.
Certification of Copies: $8 (if the requester is not the patient or an authorized person).
Retrieval Fee: $20 (if the requester is not the patient or an authorized person).
Shipping Costs: Actual shipping costs plus any applicable taxes.
If a patient or his/her authorized representative requests medical records for use in appealing the denial of a Social Security disability insurance or Supplemental Security Income claim, the medical provider cannot charge “more than the amount that the federal Social Security Administration reimburses the department for copies of patient health care records.” Wisconsin Statutes § 146.83(1f)(am). 20 C.F.R § 401.95, showing a current SSA reimbursement rate of 10¢ per page, with the caveat that there is no charge if the total amount of copying does not exceed $25.
Wisconsin Medical Examining Board
https://dsps.wi.gov/