Texas
Medical Records Custodian & Retention Laws
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Texas Medical Record Retention Law:
https://texreg.sos.state.tx.us
- * Must maintain adequate medical records of a patient for a minimum of seven years from the anniversary date of the date of last treatment by the physician.
- * For minors, younger than 18 years of age when last treated by the physician, the medical records of the patient shall be maintained by the physician until the patient reaches age 21 or for seven years from the date of last treatment, whichever is longer.
Cost
https://texreg.sos.state.tx.us/
Paper Format:
First 20 Pages: $25 maximum.
Each Additional Page: $0.50 per page
Electronic Format:
For 500 Pages or Less: $25 maximum.
For More Than 500 Pages: $50 maximum.
Hybrid Format (Mix of Paper and Electronic):
Fees: A combination of the paper and electronic fees listed above.
Additional Charges:
Affidavit Fee: Up to $15 if you need a notarized certification that the records are true and correct.
Separate Fees: The physician can charge separately for medical and billing records.
Diagnostic Imaging Fees: Charges for copies of diagnostic imaging studies are separate and follow specific rules.
Fee Inclusions:
Fees cover only the cost of copying, labor (like compiling or scanning), supplies, postage (if mailed), and preparing summaries if needed.
Searching and Retrieving Costs: These cannot be included in the fees.
Texas Medical Board
https://www.tmb.state.tx.us/