Minnesota
Medical Records Custodian & Retention Laws
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Minnesota Medical Record Retention Law:
Minn. R. 2150.7535 (Behavioral Health and Therapy Board - counsellors)
- Adult patients: The Minnesota Board of Medical Practice sets NO retention period for physicians. Minn. R. chapter 5600 was read in full and contains no records provision at all.
- Patients who were minors: None set by the Board of Medical Practice.
- The retention period runs from: Not applicable - no board clock exists.
- The widely quoted 'seven years after the provider's last professional service to the client' is Minn. R. 2150.7535, a LICENSED PROFESSIONAL COUNSELOR rule of the Behavioral Health and Therapy Board. Its wording says 'client', not 'patient'.
- If that counsellor rule applies to you, note its second sentence: where the client is a minor, the seven-year period DOES NOT BEGIN until the client reaches 18.
- The operative floors for a physician are HIPAA's 6 years and the malpractice limitation period.
If you are closing, selling or relocating your practice Minnesota sets out what has to happen to patient records. The points below are taken from the source above.
- None in Minn. R. 2150.7535 - it is a record-keeping and retention rule only.
- No closure, notice or custodian duty exists in Minn. R. chapter 5600 either, since that chapter contains no records provisions at all.
- Minn. Stat. s.144.292 is the patient-access statute - it governs what a patient may obtain, not what a closing practice must do.
Minnesota closing-practice checklist
The same requirements as a checklist you can print and work through, with the retention periods, the notice each rule requires and what you may charge for copies.
Open the Minnesota checklist →
Cost
No state copying-fee schedule was located for Minnesota. Charges should be reasonable and cost-based.
Verified September 2026
Also referred to above
Minn. R. chapter 5600 (Board of Medical Practice) - no records part
This page summarises the source above and is not legal advice. Retention periods change and several states adjust their copying fees every year, so confirm the current text before you rely on a date or a figure.