Custodian Of Medical Records Laws in Wyoming

Wyoming

Medical Records Custodian & Retention Laws

Are you planning to close your medical practice or retire?
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Is Fully HIPAA Compliant
Is Responsible for over 15 million Patient Records
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Wyoming Medical Record Retention Law:
Wyoming Board of Medicine Rules, ch. 3 s.4 (fees) and s.5 (termination of the relationship; closure of practice)

Adult patients: Wyoming sets NO retention period. The Board of Medicine's rules contain none.
Patients who were minors: None set by Wyoming law.
The retention period runs from: Not applicable - no state clock exists.
The operative floors are HIPAA's 6 years and the malpractice limitation period.
The Medicaid financial-records rules sometimes cited for Wyoming are not patient medical-record rules and should not be used here.

If you are closing, selling or relocating your practice
Wyoming sets out what has to happen to patient records. The points below are taken from the source above.

WYOMING BOARD OF MEDICINE RULES ch.3 s.5(b): a physician who desires to RELOCATE OR CLOSE a medical practice shall notify patients by causing to be published ONCE DURING EACH WEEK FOR FOUR CONSECUTIVE WEEKS, in the newspaper of greatest circulation in EACH COUNTY in which the physician practices or practiced AND in a local newspaper serving the immediate practice area, a DISPLAY ADVERTISEMENT.
That advertisement shall contain the date of termination, sale or relocation AND AN ADDRESS AT WHICH THE RECORDS MAY BE OBTAINED - from the physician, or from another licensed physician. That address is the custodian's address.
A COPY OF THE NOTICE SHALL ALSO BE SUBMITTED TO THE BOARD NOT LESS THAN ONE MONTH BEFORE the date of termination, sale or relocation.
A sign on the office facade or a letter to patients is optional, but if used it shall advise patients of their opportunity and right to transfer or receive copies of their records.
Ch.3 s.5(a), separate and often missed: terminating an individual physician-patient relationship requires THIRTY DAYS' WRITTEN NOTICE BY CERTIFIED MAIL, RETURN RECEIPT REQUESTED, and care continues for thirty days or until the patient names a new physician, whichever is first.

Wyoming closing-practice checklist
The same requirements as a checklist you can print and work through, with the retention periods, the notice each rule requires and what you may charge for copies.
Open the Wyoming checklist →

Cost

A physician may charge the ACTUAL COSTS incurred in responding - copies, clerical staff time, and the physician's time reviewing and summarising records or imaging.
A patient may NOT be denied a summary or copies because of inability to pay. Violation is cause for discipline under W.S. 33-26-402(a)(xxxi).

Verified September 2026

This page summarises the source above and is not legal advice. Retention periods change and several states adjust their copying fees every year, so confirm the current text before you rely on a date or a figure.