Medical Records Laws in Texas

Texas

Medical Records Custodian & Retention Laws

Are you planning to close your medical practice or retire?
Morgan Records Management (MRM) is the top choice for managing medical records in the US, and we’re here to help! Our team will guide you through every step of the process to ensure a smooth transition.

Morgan Records Management:

Has over 25 years of experience with Providers in ALL 50 States!
Handles 3,000-4,000 Patient Record Requests a month
Manages over 1,500 Physician Practices Nationwide
Assists in Notifying Patients of the Practice Closing - Via Email and Closing Practice Letters
Offers Secure Physical and or Digital Storage of Records
Is Fully HIPAA Compliant
Is Responsible for over 15 million Patient Records
Assumes Custody of Physician’s Website and Handles all Patient Communications

Texas Medical Record Retention Law:
https://texreg.sos.state.tx.us

* Must maintain adequate medical records of a patient for a minimum of seven years from the anniversary date of the date of last treatment by the physician.
* For minors, younger than 18 years of age when last treated by the physician, the medical records of the patient shall be maintained by the physician until the patient reaches age 21 or for seven years from the date of last treatment, whichever is longer.

Cost
https://texreg.sos.state.tx.us/

Paper Format:
First 20 Pages: $25 maximum.
Each Additional Page: $0.50 per page

Electronic Format:
For 500 Pages or Less: $25 maximum.
For More Than 500 Pages: $50 maximum.

Hybrid Format (Mix of Paper and Electronic):

Fees: A combination of the paper and electronic fees listed above.
Additional Charges:

Affidavit Fee: Up to $15 if you need a notarized certification that the records are true and correct.
Separate Fees: The physician can charge separately for medical and billing records.
Diagnostic Imaging Fees: Charges for copies of diagnostic imaging studies are separate and follow specific rules.

Fee Inclusions:
Fees cover only the cost of copying, labor (like compiling or scanning), supplies, postage (if mailed), and preparing summaries if needed.
Searching and Retrieving Costs: These cannot be included in the fees.

Texas Medical Board
https://www.tmb.state.tx.us/