New York
Medical Records Custodian & Retention Laws
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New York Medical Record Retention Law:
N.Y. Education Law s.6530(32)
- Adult patients: At least 6 years.
- Patients who were minors: Obstetrical records and records of minor patients: at least 6 years, and until one year after the minor reaches 18.
- The retention period runs from: Not specified as discharge - this is the physician rule, which runs on the record itself.
- Failing to maintain the record is professional misconduct, and that survives the practice closing.
- Do not use the hospital figure here: 10 NYCRR 405.10 is a HOSPITAL licensing rule and its 'three years after the age of majority' formulation is not the physician rule.
If you are closing, selling or relocating your practice New York sets out what has to happen to patient records. The points below are taken from the source above.
- Educ. Law 6530(32) is a professional-misconduct provision - failing to maintain the record IS misconduct, which survives the practice closing.
- No affirmative custodian-appointment duty located in Educ. Law 6530; page omits retention framing for physicians entirely.
New York closing-practice checklist
The same requirements as a checklist you can print and work through, with the retention periods, the notice each rule requires and what you may charge for copies.
Open the New York checklist →
Cost
No state copying-fee schedule was located for New York. Charges should be reasonable and cost-based.
Verified September 2026
This page summarises the source above and is not legal advice. Retention periods change and several states adjust their copying fees every year, so confirm the current text before you rely on a date or a figure.