New Mexico
Medical Records Custodian & Retention Laws
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New Mexico Medical Record Retention Law:
NMAC 16.10.17 (New Mexico Medical Board)
- Adult patients: At least 10 years.
- Patients who were minors: No separate minors period in this rule.
- The retention period runs from: The date of last treatment.
- Or the period set by state or federal insurance law, or by Medicare and Medicaid regulations, if longer.
If you are closing, selling or relocating your practice New Mexico sets out what has to happen to patient records. The points below are taken from the source above.
- NOTIFY PATIENTS AT LEAST 30 DAYS BEFORE closing, selling, relocating or leaving a practice - by newspaper notice, mail or individual correspondence, to active patients and to patients seen within the last three years.
- NOTIFY THE NEW MEXICO MEDICAL BOARD of the closure at least 30 days beforehand.
- On a SALE, patients must be told their records will be held by the purchasing physician and that they may request transfer elsewhere.
- A physician LEAVING A GROUP must have patients notified of the departure, given the new address, and offered a transfer.
- ON DEATH, the executor of the estate must notify patients within 30 days and explain how to obtain their records.
New Mexico closing-practice checklist
The same requirements as a checklist you can print and work through, with the retention periods, the notice each rule requires and what you may charge for copies.
Open the New Mexico checklist →
Cost
No state copying-fee schedule was located for New Mexico. Charges should be reasonable and cost-based.
Verified September 2026
This page summarises the source above and is not legal advice. Retention periods change and several states adjust their copying fees every year, so confirm the current text before you rely on a date or a figure.