Maine
Medical Records Custodian & Retention Laws
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Maine Medical Record Retention Law:
22 M.R.S. s.1711-B
- Adult patients: Maine sets NO retention mandate for private offices. 22 M.R.S. s.1711-B expressly leaves existing law and ethical obligations untouched.
- Patients who were minors: None set by Maine statute.
- The retention period runs from: Not applicable - no state clock exists.
- The 6-year figure in circulation is a Maine Medical Association RECOMMENDATION, not law.
- The Board of Licensure in Medicine publishes closure guidance explicitly as best practice, not statute.
- The operative floors are HIPAA's 6 years and the malpractice limitation period.
If you are closing, selling or relocating your practice Maine sets out what has to happen to patient records. The points below are taken from the source above.
- Board guidance (NOT statute): ~90 days notice where possible
- A letter to each patient, plus notices in local newspapers at least three times over a few months
- ~60 days before closure, refer patients needing frequent follow-up and arrange follow-up for acute problems
- Board reports complaints about both lack of closure notice AND patients unable to obtain records after a physician retires or moves
Maine closing-practice checklist
The same requirements as a checklist you can print and work through, with the retention periods, the notice each rule requires and what you may charge for copies.
Open the Maine checklist →
Cost
No state copying-fee schedule was located for Maine. Charges should be reasonable and cost-based.
Verified September 2026
This page summarises the source above and is not legal advice. Retention periods change and several states adjust their copying fees every year, so confirm the current text before you rely on a date or a figure.