Kentucky
Medical Records Custodian & Retention Laws
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Kentucky Medical Record Retention Law:
201 KAR Chapter 9 (Board of Medical Licensure) - full chapter listing
- Adult patients: The Kentucky Board of Medical Licensure sets NO retention period for physicians. The whole of 201 KAR Chapter 9 was read and contains no medical-records regulation.
- Patients who were minors: None set by the Board.
- The retention period runs from: Not applicable - no board clock exists.
- The operative floors are HIPAA's 6 years and the malpractice limitation period.
- Kentucky's retention rules that do exist are the HOSPITAL licensure rules and bind hospitals, not private offices.
If you are closing, selling or relocating your practice Kentucky sets out what has to happen to patient records. The points below are taken from the source above.
- None located for physicians anywhere in 201 KAR chapter 9.
- Searching for a Kentucky physician retention rule surfaces 201 KAR 16:701, 'Standards for medical records', whose text reads perfectly on point - five years from the last patient encounter, 'the practice where the records were prepared shall be the official records custodian', and 'cessation from practice, either temporarily or permanently, does not relieve the practitioner from compliance with this section'. IT IS THE KENTUCKY BOARD OF VETERINARY EXAMINERS. Now that chapter 9 has been read end to end and contains no records rule, the pull toward that veterinary regulation gets STRONGER for anyone looking for a Kentucky answer.
Kentucky closing-practice checklist
The same requirements as a checklist you can print and work through, with the retention periods, the notice each rule requires and what you may charge for copies.
Open the Kentucky checklist →
Cost
No state copying-fee schedule was located for Kentucky. Charges should be reasonable and cost-based.
Verified September 2026
This page summarises the source above and is not legal advice. Retention periods change and several states adjust their copying fees every year, so confirm the current text before you rely on a date or a figure.