Kansas
Medical Records Custodian & Retention Laws
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Kansas Medical Record Retention Law:
K.A.R. 100-24-2 (Patient record storage)
- Adult patients: A minimum of 10 years.
- Patients who were minors: No separate minors period in this regulation.
- The retention period runs from: The date the licensee provided the professional service recorded.
- Electronic, microfilm or similar photographic storage is permitted, and original paper may be destroyed if the stored copy reproduces without alteration.
- Each electronically stored record must identify any original documents or information not included in it.
If you are closing, selling or relocating your practice Kansas sets out what has to happen to patient records. The points below are taken from the source above.
- K.A.R. 100-24-2(a) EXPRESSLY AUTHORISES A CUSTODIAN: a licensee 'may designate an entity, another licensee, or health care facility to maintain the record' - and it puts a CONDITION on the licensee, not just the designee: they must REQUIRE the designee to store the record so that lawful access is allowed and confidentiality is maintained. It is what a custodianship agreement has to evidence.
- K.A.R. 100-24-3, Notice of location of records upon termination of active practice Verbatim: 'Each licensee of the board who terminates the active practice of the healing arts within this state shall, WITHIN 30 DAYS AFTER TERMINATING THE ACTIVE PRACTICE, provide to the board the following information: (a) The location where patient records are stored; (b) if the licensee designates an agent to maintain the records, THE NAME, TELEPHONE NUMBER, AND MAILING ADDRESS OF THE AGENT; (c) the date on which the patient records are scheduled to be destroyed, as allowed by K.A.R. 100-24-2.' Effective 7 May 1999.
- So in Kansas the custodian's name, telephone number and mailing address are filed with the Board by the closing practice - and a DESTRUCTION DATE has to be stated at the same time, which means the ten-year clock has to be computed and committed to on the way out, not left implicit.
Kansas closing-practice checklist
The same requirements as a checklist you can print and work through, with the retention periods, the notice each rule requires and what you may charge for copies.
Open the Kansas checklist →
Cost
No state copying-fee schedule was located for Kansas. Charges should be reasonable and cost-based.
Verified September 2026
Also referred to above
K.A.R. 100-24-3 (Notice of location of records upon termination of active practice)
This page summarises the source above and is not legal advice. Retention periods change and several states adjust their copying fees every year, so confirm the current text before you rely on a date or a figure.