Georgia
Medical Records Custodian & Retention Laws
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Georgia Medical Record Retention Law:
Ga. Comp. R. & Regs. 360-3-.02(a) (Composite Medical Board)
- Adult patients: No less than 10 years.
- Patients who were minors: The Composite Medical Board rule sets no separate minors period. The '10 years after the patient turns 18, or 28 years from last service' formulation circulating elsewhere does NOT appear in this rule - do not rely on it without checking.
- The retention period runs from: The patient's last office visit.
If you are closing, selling or relocating your practice Georgia sets out what has to happen to patient records. The points below are taken from the source above.
- Rule 360-3-.02(b): the 10-year duty does NOT apply to a physician who has RETIRED FROM or SOLD the practice, provided ALL of the following are done:
- 1. Notify active patients BY MAIL at their last known address, offering records or copies to another provider of the patient's choice, or to the patient on request
- 2. PUBLISH notice in the newspaper of greatest circulation in EACH county where the physician practiced, AND in a local newspaper serving the immediate practice area, stating the date of retirement/sale and the same offer
- 3. Post a CONSPICUOUS SIGN in or on the facade of the office, placed 30 DAYS BEFORE retirement/sale and kept until that date
- 4. Both the notice and the sign must advise patients of their opportunity to transfer or receive their records
- (c) warns the period may be shorter than needed to defend against other actions - physicians may wish to take private advice
Georgia closing-practice checklist
The same requirements as a checklist you can print and work through, with the retention periods, the notice each rule requires and what you may charge for copies.
Open the Georgia checklist →
Cost
No state copying-fee schedule was located for Georgia. Charges should be reasonable and cost-based.
Verified September 2026
This page summarises the source above and is not legal advice. Retention periods change and several states adjust their copying fees every year, so confirm the current text before you rely on a date or a figure.