California
Medical Records Custodian & Retention Laws
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Is Responsible for over 15 million Patient Records
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California Medical Record Retention Law:
HSC section 123145
- * Keep all medical records for at least seven years from the last date of service starting January 1, 2024, per the Medical Practice Act (see Business and Professions Code section 2266).
- * A ten-year retention period is required pursuant to Welfare and Institutions Code section 14124.1 (relating to certain Medi-Cal patients).
Cost
Under Health & Safety Code section 123110, a doctor can charge you 25 cents per page plus a reasonable clerical fee for copying your medical records. For diagnostic films (like X-rays, MRIs, CT scans, and PET scans), you can be charged the actual cost of copying them. This applies only if you have made a written request for a copy of your records.
Exception:If you or your representative need medical records to support a claim or appeal for a public benefit program (such as Medi-Cal, CalWORKs, Social Security disability, veterans benefits, etc.), you are entitled to receive a copy of the relevant records at no charge. You must provide a written request and proof that the records are needed for the claim or appeal.
California Medical Board
https://www.mbc.ca.gov/